Company Secretarial Services
Company Secretarial Services
Under Hong Kong’s Companies Ordinance, all limited companies registered in Hong Kong must appoint a company secretary to handle statutory documents and ensure compliance with regulatory requirements.
M & N Business is a professional secretarial services company holding a Trust or Company Service Provider licence (TC008705). We provide reliable, efficient and comprehensive corporate secretarial support, freeing you from time-consuming administration so you can focus on growing your core business.
Company Secretary Responsibilities
A company secretary must be a Hong Kong resident or a Hong Kong-registered company. This is a statutory role involving arranging meetings, preparing minutes, submitting statutory documents to government departments and ensuring compliance with legal requirements. If a private limited company has only one director, that director may also act as company secretary.
A company secretary’s responsibilities include:
- Acting as the statutory company secretary
- Minutes of annual general meetings
- Filing the current year’s Annual Return
- Changing the business address or registered office address
- Updating directors’ and secretaries’ personal particulars
- Preparing and filing director appointment and cessation details
- Submitting company registers
- Assisting with submission of the Business Registration Certificate
- Allotting shares
- Changing the nature of the company’s business
- Registering a branch
- Cancelling a branch registration
- Preparing the Significant Controllers Register (SCR)
Significant Controllers Register (SCR)
The Government requires companies incorporated in Hong Kong to identify people who have significant control over them and maintain a Significant Controllers Register for inspection by law enforcement officers on request. Each company must also appoint a designated representative to assist officers with matters relating to the register.
The amendment took effect on 1 March 2018. The relevant authorities may carry out spot checks on companies at any time.
Under section 9 . 1.1 of the Guideline on the Keeping of Significant Controllers Registers by Companies, failure to fulfil these obligations is a criminal offence. The company and each responsible person may each be liable to a level 4 fine (HK$25,000). Where applicable, there is also a daily fine of HK$700 for each party .
Why Do You Need Company Secretarial Services?
A company secretary holds a statutory position and is not a personal secretary. The central responsibility is to ensure compliant company operations and act as the main point of communication between the company and government departments such as the Companies Registry.
- Legal requirement: Hong Kong law requires every limited company to appoint a company secretary.
- Professional guidance: the company secretary must ensure that decisions and operations comply fully with the Companies Ordinance and related regulations, avoiding penalties or legal liability arising from omissions or errors.
- Core administration: handling and keeping important company records, including registers of shareholders and directors and meeting minutes.
M & N Business is a licensed professional company secretarial services provider with extensive experience and comprehensive support for your secretarial requirements. Whether you are preparing to establish a private company or already operate a business, M & N Business provides professional and reliable company secretarial services.
The company secretary must ensure that operations and decisions are lawful and maintain administrative standards that support good governance, effective management and compliance with company law. Your company must keep detailed records, including meeting minutes, board members’ actions, dealings with shareholders and stakeholders, and communications with government authorities.
The Importance of a Company Secretary
Start Your Business in the Way That Suits You
Why Does Your Business Need Company Secretarial Services?
Company secretarial services offer the following benefits:
1. Effective Administration
A company secretary handles extensive administration, including basic documents, records of company changes, and share management and transfers. Outsourcing company secretarial services helps ensure that your business follows good practice and meets legal requirements.
2. Completing Tasks on Time
A company secretarial services team uses advanced, efficient methods to complete tasks, protecting your company from the effects of delays.
3. Saving on Training Costs
Outsourcing removes the need to spend time and money training a new employee as company secretary. We already have the knowledge and qualifications to fulfil the role. By paying the service fee, you receive comprehensive secretarial support without the associated administrative burden.
4. Reducing Risk
Ensure compliance with the law to avoid fines or criminal prosecution. An outsourced professional team can perform the required duties effectively, reducing the risk of procedural omissions, errors and resulting penalties.
At M & N Business, our company secretarial services reduce the administrative workload for you and your employees, improving overall business efficiency.
Our experienced team provides professional company secretarial services to save you time and improve efficiency. To learn more about company secretarial service fees, contact us today.
Company secretarial services licence:
We hold a Trust or Company Service Provider licence(Licence number TC008705)
Company secretarial services Let you spend the coming year without worrying about missed government filings
Statutory requirement for a Hong Kong limited company:
Every limited company established in Hong Kong must appoint at least one company secretary.
The company secretary may be an individual or
a body corporate
M&N Business Services Limited can also provide company secretarial services for clients
Company Secretarial Service Fees
Our clear and transparent fee structure is designed to provide cost-effective solutions for businesses of different sizes.
Our standard company secretarial fee covers most routine duties, including acting as statutory company secretary and filing the Annual Return.
Contact us for a detailed company secretarial fee quotation and a free consultation.
Why Choose M & N?
Choosing M & N as your company secretary gives you a reliable, professional and experienced partner. Our services let you spend the coming year without worrying about missed government filings. Beyond handling documents, we provide dependable support for your company’s compliance.
Company Secretarial Service Plans
Annual fee from HKD 900
Plus government fee of HKD 105 (2025 price)
Why Do So Many Entrepreneurs Choose M&N Business Services?
- A licensed Hong Kong service provider: M&N Business Services Limited is a licensed secretarial services company recognised by the Hong Kong Government, providing reliable services you can depend on.
- Comprehensive one-stop solutions: From company incorporation and secretarial services to accounting, tax filing and virtual offices, we provide everything in one place, saving you the trouble of dealing with multiple providers.
- An experienced team: Over the years, we have helped countless SMEs and start-ups register their companies successfully and have developed the expertise to handle complex situations.
- Clear, transparent pricing: Every service plan has clearly stated prices with no hidden charges, so you can engage our services with confidence.
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Frequently Asked Questions
Can a non-Hong Kong resident be appointed as a limited company’s secretary?
An individual company secretary must ordinarily reside in Hong Kong. A body corporate acting as company secretary must have a registered office or place of business in Hong Kong.
How much does M & N charge for company secretarial services?
Can I change my company secretarial service provider at any time?
Does a company secretary have the authority to manage the company?
Is a Significant Controllers Register mandatory?
The Government amended the Companies Ordinance to require Hong Kong-incorporated companies to identify people who have significant control over them (“ significant controllers ”), and maintain a Significant Controllers Register for inspection by law enforcement officers on request. Each company must also appoint a designated representative to assist officers with matters relating to the register. The amendment took effect on 1 March 2018. For the principal obligations and offences in Chapter 9 of the Government’s guideline on keeping the register, see the following website: https://www.cr.gov.hk/tc/publications/docs/Guidelines_scr_c.pdf
For more details, contact your secretarial service provider, M&N Business..
Can I act as the designated representative if I am a company director?
Each company must appoint at least one designated representative to assist law enforcement officers with matters concerning its Significant Controllers Register. The representative must be a shareholder, director or employee of the company who is an individual resident in Hong Kong; or an accounting professional, legal professional, or licensed trust or company service provider. M&N holds a Trust or Company Service Provider licence..