Company Secretarial Services
Company Secretarial Services
According to the Hong Kong Companies Ordinance, all limited companies registered in Hong Kong are required to appoint a company secretary to handle the statutory documents of the company and to ensure that the company complies with the statutory requirements.
M & N Business is a professional secretarial services company holding a Trust or Company Service Provider License (TC008705) and is committed to providing reliable, efficient and comprehensive corporate secretarial services for your business, so that you can eliminate the tedious administrative work and focus on the growth of your core business.
Company Secretary Duties
The company secretary must be a Hong Kong resident or a Hong Kong registered company. The company secretary is a statutory position whose duties include arranging meetings, preparing minutes, submitting statutory filings to government departments, ensuring that the company complies with statutory requirements, etc. The company secretary must be a Hong Kong resident or a Hong Kong registered company. If the private limited company has only one director, that director may also act as the company secretary.
The duties of the Company Secretary are as follows:
- Acting statutory company secretary
- Minutes of Annual General Meeting
- Presentation of annual report
- Change of Business Address, Registered Address
- Change of Directors' and Secretary's Personal Particulars
- Preparation and Submission of Information on Appointment and Removal of Directors
- Submission of Company Record Book
- Assistance in filing Business Registration Certificate
- Distributed Shares
- Change in the nature of the company's business
- Registered Branches
- Elimination of branches
- Preparation of register of significant controllers (SCR)
Significant Controllers Register (SCR)
The Government requires companies incorporated in Hong Kong to identify the persons who have significant control over them (significant controllers) and to maintain a register of significant controllers which is available for inspection by law enforcement officers upon request. At the same time, each company is required to designate a person to act as the company's representative to provide assistance to law enforcement officers on matters relating to the register of significant controllers.
The revised section is effective from March 1, 2018 and the relevant departments will have the opportunity to conduct random checks on each company at any time.
According to the "Guidelines on Maintenance of Register of Significant Controllers of Companies" 9.1.1, it is a criminal offense to fail to comply with the above obligations. 1.1, failure to comply with the above obligations is a criminal offence. The company and each of its responsible persons are each liable to a fine at level 4 (i.e. $25,000). Where applicable, a separate fine of $25,000 will be imposed.A fine of $700 for each day 。
Why do I need company secretarial services?
A company secretary is a statutory position, not a personal secretary. Its core responsibility is to ensure the compliance of the company's operations and to act as the main interface between the company and government departments such as the Companies Registry.
- Legal Requirements: It is a mandatory requirement under Hong Kong law for every limited company to appoint a company secretary.
- Professional guidance: Company secretaries need to ensure that the company's decisions and operations are in full compliance with the Companies Ordinance and related regulations to avoid fines and even legal liabilities arising from omissions or errors.
- Administrative Core: Responsible for processing and maintaining important records of the company such as register of shareholders, register of directors and minutes of meetings.
M & N Business As a professional company secretarial firm, holding a company secretarial license., Experienced in providing complete company secretarial services to their clients, they can perform the company secretarial tasks you need. Whether you are ready to start a private company or already have a company in operation.M & N Business We can provide you with professional and reliable company secretarial services.
The company secretary is required to ensure that the company's operations and decisions are lawful and to maintain a level of administrative functions within the business that ensures good governance, effective management and compliance with company legislation. Your company must maintain strict records such as minutes of meetings, the conduct of board members, any interaction with shareholders and stakeholders, and any interaction with government authorities.
Importance of the company secretary
Start your entrepreneurial journey the way you like it!
Why do you need company secretarial services?
Company secretarial services can bring the following benefits to your business:
1. Effective administration
Company secretaries deal with a large number of administrative tasks such as handling some basic documents, recording changes in the company as well as managing share certificates and company share transfers. By outsourcing company secretarial services, you can ensure that your company not only follows good business practices but also meets the legal requirements.
2. Complete the task within the specified time.
The Company Secretarial Services team has the most advanced, time-saving ways to get things done so that companies don't suffer from delays.
3. Save training costs
By outsourcing your company secretarial services, you don't need to spend money or time training new staff to become company secretaries because we already have the knowledge and qualifications needed to fulfill the duties of the secretary. You only need to pay for the company secretarial service fee, and then you can enjoy the full range of secretarial services without a lot of hassle.
4. Risk Reduction
Ensure that you comply with all laws and avoid being fined or even criminally prosecuted. By outsourcing your company secretarial services, a team of professionals can perform their duties effectively without worrying about omissions or errors in procedures, thus reducing the risk of penalties.
在 M & N BusinessOur company secretarial services can reduce the administrative workload of you and your staff, thereby increasing your overall business efficiency.
Our experienced team provides you with a professionalCompany Secretarial Services, thereby saving you time and increasing your efficiency. If you would like to learn aboutFor company secretarial service charges, please contact us now to enquire.
Company Secretary License:
We hold a Trust or Company Service Provider License.(License NumberTC008705)
Provision of company secretarial services So you don't have to worry about missing government documents for the next year.
Establishment of statutory requirements for Hong Kong limited companies:
If a limited company is established in Hong Kong, each limited company must appoint at least one company secretary.
The company secretary may be a natural person or
An incorporated company
M&N Corporate Services Limited can also provide company secretarial services to our clients.
Company Secretarial Service Charges
We offer a clear and transparent fee structure designed to provide the most cost-effective solution for businesses of all sizes.
Our standard company secretarial service charges include the handling of most routine secretarial work, such as acting as statutory company secretary and filing of annual returns.
Contact us today for a detailed company secretarial fee quote and free consultation.
Why M & N?
When you choose M & N as your company secretary, you are choosing a reliable, professional and experienced partner. With our company secretarial services, you won't have to worry about missing government documents for the next year. We don't just process documents, we are a solid support for your business on the road to compliance.
Company Secretarial Services Fee Plan
Annual fee from HKD 900
Additional Government Fee HKD 105 (Price in 2025)
Why do so many entrepreneurs choose M&N Business Services?
- Hong Kong licensed organizations:M&N Business Services Limited is a licensed secretarial company recognized by the Hong Kong Government for its reliable services.
- One-stop comprehensive program:從Company Formation, Secretarial Services, Accounting & Tax Preparation to Virtual OfficeWe have everything you need, so you don't have to travel around.
- Experienced team:Over the years, we have assisted numerous SMEs and start-ups to register successfully and are able to deal with a wide range of complex situations.
- Charges are transparent and straightforward:All service plans are clearly priced, with no hidden charges, so you can rest assured that you're in good hands.
Company Secretarial Services
Company Formation Services
Company Secretary
Tax Services
Virtual Office
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Frequently Asked Questions
Can a person who is not a Hong Kong resident be appointed as the secretary of a limited company?
If the company secretary is an individual, he/she must ordinarily reside in Hong Kong; if the company secretary is a body corporate, he/she needs to have a registered office or place of business in Hong Kong.
How much does M & N charge for company secretarial services?
Can I change my company secretary company at any time?
Will the company secretary have the power to manage the company?
Is the register of significant controllers mandatory?
The Government's amendments to the Companies Ordinance to require companies incorporated in Hong Kong to identify the persons who have significant control over them (“ significant controller ”)Each company will be required to maintain a register of significant controllers and make it available for inspection by law enforcement officers upon request. At the same time, each company is required to designate a person to act as the company's representative to provide assistance to law enforcement officers on matters relating to the register of significant controllers. The amendments are effective from March 1, 2018 onwards. In accordance with paragraph 3 of the Guidance Note on Maintenance of the Register of Significant Controllers issued by the Government, the following amendments will be made to the Register of Significant Controllers.9The main responsibilities and offenses of the Chapter, details of which can be found at the following website: https://www.cr.gov.hk/tc/publications/docs/Guidelines_scr_c.pdf
For details, please contact the secretarial firm i.e. M&N Business Learn More。
I am a director of a company, can I act as an appointed representative?
Designated Representative Every company shall designate at least one person as its corporate representative to provide assistance to law enforcement officers on matters relating to the register of significant controllers of the company. The designated representative of a company shall be any one of the following: a shareholder, director or employee of the company and must be a natural person resident in Hong Kong; or an accounting professional, a legal professional or a trust or company services licensee (M&N is licensed as a trust and company services provider)。